WE'RE HIRING! PART-TIME OPERATIONS COORDINATOR

Gabrielle Christie (Program Director), Michel Epps (Office Manager), Anthony Giardino (Executive Director)

Job title: Operations Coordinator

Responsible to: Executive Director

Summary: The Operations Coordinator is a key member of the New Bern Historical Society, a 501(c)(3) member based non-profit with a mission to celebrate and share local history through events and education.

Scope: This position is 3 days/24 hours a week in our front office with periodic evening and weekend requirements in support of our major fundraising events (Ghostwalk, Homes Tour, Lantern Tour, and other educational programs). Pay is $18.00/hour. Includes paid federal holidays and (7) days of PTO. No medical benefits.

Duties:

  1. Assist the Executive Director and Programs Director in management of all aspects of Historical Society events, fundraisers, and educational programs including:
    • Preparing committee meeting schedules, agendas, notes, spreadsheets, after-action reports, and transition files
    • Sponsorship solicitation, tracking, and acknowledgement
    • Signage and graphics production
    • Reservations, ticketing, check-in
    • Coordination of venues and logistical/operational details
    • Volunteer coordination and scheduling
  1. Manage the Marks and Taylor Scholarship program, including:
    • Scholarship committee coordination, scheduling, meetings, interviews, notes, agendas
    • Liaison with high school counselors, scholarship candidates, and recipients
    • Coordinating funds disbursement with funding agencies and colleges
  1. Produce the quarterly membership newsletter:
    • Coordinating, compiling & editing articles and photos
    • Preparing newsletter including graphics, layout, publication, and distribution
  1. Coordinate administrative office, campus, Historic Battlefield, and building functions including:
    • Computer, telephone, voicemail, office security, office maintenance
    • Ticket sales and reservations
    • General correspondence, mailings
    • Supervising and training admin office volunteers
    • Coordinating work orders for historic property maintenance
  1. Represent the Historical Society:
    • Assisting frequent office visitors, assessing needs, advising/referring (research, genealogy, historical resources, etc)
    • Supporting needs of board of directors and program committee chairs
    • Representing Executive Director and Program Director at community meetings and functions
  1. Other duties as assigned

Required skills:

  • Advanced computer skills including Microsoft Office (Word, Excel, Publisher, PowerPoint), Dropbox and Google Docs. Experience with Square, PayPal, Constant Contact, Word Press, Facebook, and Instagram is a plus
  • Two years of experience in a related office setting
  • Flexibility to work evening and weekend events on a regular basis
  • Strong written and verbal communication skills
  • Must be able to lift 35 lbs in support of events and comfortable going up and down stairs in management of the historic properties

Soft skills:

  • Highly organized and focused with strong verbal/written communication skills
  • Self-starter able to anticipate needs and handle multiple concurrent tasks under pressure, including unpredictable changes
  • Strong people skills - able to work with diverse group of members, volunteers, board members, and guests.
  • Collaborative worker on a small team where all employees assist each other outside defined roles
  • Creative and energetic, flexible and adaptable to change
  • Willing to work flexible schedule, including nights and weekends
  • Passion for New Bern Historical Society mission

Please submit resume and cover letter to the Executive Director at nbhsexecdir@gmail.com.

Job Type: Part-time

Benefits:

  • Flexible schedule
  • Paid time off

Schedule:

  • Day shift
  • Weekends/nights as needed

Work Location: In person

 

 

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